Legal Assistant / Executive Assistant - Job Opening

We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!

• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
• Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested
• Use daily time records to properly process client billing with support from the accounting department
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly

• Maintain the cleanliness and organization of the reception area and conference rooms.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate with vendors, service providers, and maintenance staff as needed.
• Collaborate with other administrative staff to ensure efficient office operations.

• Handle sensitive and confidential information with utmost discretion.
• Adhere to legal and ethical standards in maintaining client confidentiality.
• Comply with organizational policies and procedures, as well as legal regulations.

• Applicants must be able to type 50 words per minute or faster
• Some knowledge of legal software, case management, and docketing programs
• Ability to comfortably use all Microsoft Office products
• Some college is preferred; high school diploma or equivalent is required
• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment

Outside Chief Legal LLC (OCL) is the newest brand of partner operative. OCL provides preventive, solution-oriented legal services combined with business acumen aimed to support overall strategies and missions for companies not having legal counsel in either a General Counsel (GC) or Chief Legal Officer (CLO) format. These growing organizations are typically family-run, limited liability companies, and smaller organizations that also seek c-suite legal protection combined with creative and pragmatic solutions to bottom-line challenges and the opportunities they may create. OCL also provides outside counsel, expertise, and support to in-house counsel and legal departments. We serve as strategic business partners merging legal and business strategies to offer innovative business solutions with the best interests of the business and its owners always our objective.